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The must-have features of an after school booking system

The must-have features of an after school booking system

Are you thinking of using a system to automate the processes in your after school club? There are some essential features that your future booking system should have. These include the automation of registrations, booking and payments along with the automatic processing of some of your admin tasks. Read on to find out more:

  • Can my customers make automated registrations? An after school club booking system should offer parents the ability to register online, add their children and update their information at any time. No need for paper forms and you benefit from reduced print and paper costs. This automation eliminates any need to re-key information on a spreadsheet or chasing up parents who have not provided the required information.
  • Can my customers make automated bookings? An after school club system should enable parents to book online 24/7 and the availability of sessions should be calculated, avoiding overbookings. Sibling, weekly discounts, special rates and free childcare entitlement can be applied and recalculated in case of booking cancellations. This equates to a much more efficient process than spending hours on Excel spreadsheets.
  • Are my admin tasks automated? An online booking system for after-school clubs should reduce the number of unnecessary calls or communication to customers as most admin is either passed onto them or automated. This time can be re-focussed around the children and the club, instead of repetitive administrative tasks.
  • Can my customers make automated payments? After school club software should let parents pay online by card and choose to pay by instalments for bookings. They should be able to book their children in for the academic year, and spread their payments throughout the period, then a calculated plan is produced by the platform. All card payments are reconciled on the system. The system should accept payments by childcare vouchers or Tax-Free Childcare, either in instalments or as a one-off payment, and standing orders. A system with these elements allow for tighter financial control and better visibility.  It also reduces payments received in cash or cheques. Manual payments can be disallowed and this means no more lost money or cashing fees.

Please do get in touch if you would like to find out more, or you can book a demo to see all these amazing features in action.