• School trips

Whether you organise day or residential trips, our school trip management software can help you run these outings more smoothly. You can let parents pay in instalments, so that they can spread the cost of the trip, as well as communicate with parents about the event, such as giving important information and reminders.

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Software highlights

Flexible payment types


Magicbooking gives you the flexibility to choose what payment types you accept for each trip and whether it’s a full upfront payment or a payment plan.

Payment plans provide the ability to spread the cost of a trip over a number of months leading up to the trip. It can be set-up to automatically charge the parent’s card on their chosen day each month.


School trips booking system flexible payment


Parent communication

The communication module allows you to send emails and SMS messages to all parents, or just a selected group of parents, such as those booked on for particular days or trips.

You can also schedule your communication for a specific time or date, providing you with the flexibility to broadcast your messages at the right time for you.

System generated communication, such as payment reminders, booking confirmations and reminders are automatically sent.

School trip booking system parent communication

Flexible trip types

Trips can be set-up as a day-out or a residential trip, with the system offering the flexibility to set up all information about the trip including:

  • Duration
  • Detailed description about the trip
  • What equipment the children need
  • Number of spaces available
  • Eligibility (by age group or classroom)
  • Cost
  • Payment options
  • Cancellation terms 


School trips booking system trips flexibility

Document generation

Magicbooking automatically generates and sends all necessary documents via email:

  • Booking confirmations
  • Invoices which are also available from the parent's account
  • Reminders of upcoming payments or notifications for missed instalments
  • Attendance registers are automatically generated and can be viewed at any time leading up to the trip and beyond. Children can be marked as present or absent on the register
Schools trips booking system document generation
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Confused? Our School Buyer's Guide outlines the key points to consider when evaluating your different technology options


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Select another module

Children at a wraparound club
Wraparound care
Children at an extra-curricular school club
Extra-curricular clubs
School children eating a school dinner
School dinners
Child and their parents at a school parents evening
Parents' evenings
Children at an out-of-school club
Out-of-school clubs
Children at a extra-curricular club
Clubs and classes
"Previously, the admin involved in managing our enrichment activities and trips was very time-consuming. As well as linking with our pupil database, Magicbooking enables activity leaders to review the status of their bookings and it's taken the strain off the admin team because hardly any cash now has to be collected, recorded and banked."

Emma Taylor, ​Finance Manager, ​Beecroft Academy

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Ready for a closer look?

To discover how magicbooking can automate your booking processes and admin tasks, book a demo in a few easy steps, call us on 0333 987 4717 or use our enquiry form.

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