• WRAPAROUND CARE

Magicbooking, the market-leading wraparound care management system for schools and academies enables 24/7 online bookings, generates live registers, manages availability and communication, as well as taking payments, creating invoices and centralising important data and documents. Magicbooking is suitable for both individual schools and academies, who run breakfast, after-school and holiday clubs. 

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Software highlights


24/7 live availability

Parents can book online 24/7 based on live availability preventing overbooking and optimising occupancy

The system manages capacity for overlapping sessions, so you can offer flexible booking times and duration.

Magicbooking allows you to set notice periods, cut-off times and cancellation policies, so credit notes are automatically generated if your cancellation policy has been observed.

Every booked session automatically populates the live register which can be accessed from any device with Internet access including iPads and tablets.


Wraparound care booking system

Document generation


Our out-of-school club system assists you by automating many admin tasks. Document generation accounts for a large part of this automation. For each booking made, a number of documents are automatically generated:

  • A booking confirmation sent by email
  • An invoice, available from the parent account and the admin account
  • The electronic attendance register is automatically populated
  • The parent statement is automatically updated
  • A payment plan (where necessary)
  • Reminders for upcoming direct debits are scheduled

In addition, a number of business rules and settings cut down the time typically spent on paperwork, for instance availability, sibling discounts, free hours and credit notes are automatically calculated, while payment plans and missed payment notifications are generated by the system.

Wraparound care booking system document generation

Compliance

With all data centralised in one place, it makes it easy to comply with Ofsted and GDPR.

Data stored on magicbooking includes full medical details, allergies, dietary requirements, doctors’ details, parental consents, named collectors, collection passwords and more.

With the electronic register, the system time-stamps children’s arrival and departure time to and from the out-of-school club in line with Ofsted requirements. Our attendance register lets you know what children are due in and who attended on the day, as well as how many children are in at any one time.

Injury and incident reporting is done via the out-of-school booking system, making it easy to identify whether an area is prone to accidents and offering full transparency for Ofsted.

Magicbooking helps you comply with GDPR regulations by offering customers the right to be forgotten, full control of personal data and anonymisation of data. While any statutory information which is required will be available to access.

Out of school club ofsted


Parent communication

The parent communication module allows you to communicate with parents using email and SMS.

Emails and SMS messages can be sent to all, or a group of parents whose children are booked in for a particular location or activity. You are also able to send messages to parents who have booked for a particular date or date range or filter per child's classroom.

Parent communications can be scheduled to be sent out on a future date, time or immediately. Reports are available to view recipients and any messages that failed to send.

System generated communications such as booking confirmations, booking amendment notifications, payment reminders and missed payment notifications are automatically sent by the system.

Out of school club communication system


Flexible payments

With our online payment system you can determine what payment options you accept for each activity or club, this could be card, childcare voucher or TFC, standing order, direct debit or promotional vouchers.

Payment plans (Childcare vouchers, TFC, DD, SO) are automatically calculated based on the duration of the booking. Card instalments are taken from the card provided by the parent and allocated to the relevant account which means zero administration is needed from you. Our unique childcare voucher reconciliation area makes allocating vouchers extremely quick and easy.

Our payment system helps improve cashflow and reduce debts.
wraparound care payment and booking system
Schools and MATs pricing

Confused? Our School Buyer's Guide outlines the key points to consider when evaluating your different technology options


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Select another module



Children at a school extra-curricular club
Extra-curricular clubs
Children on a residential school trip
School trips
Children having school dinners
School Dinners
Children and parents at a schools parents evening
Parents' evenings
Children at an out-of-school club
Out-of-school clubs
Children at a club or class
Clubs and Classes

"Magicbooking is a quick and easy system for parents to book their children's wraparound care. We love being able to add a late booking to the register and capture payments online."

Rachel Howes, ​Administration Assistant, ​Riversdale Primary School

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Ready for a closer look?

To discover how magicbooking can automate your booking processes and admin tasks, book a demo in a few easy steps, call us on 0333 987 4717 or use ourenquiry form.

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