Magicbooking Software Overview | System for out-of-school clubs and schools

Market-leading booking, payment and communication system to automate all your administrative tasks for your out-of-school club.

Software benefits

Grow your business

Save time

Raise standards

Improve satisfaction

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Reduces admin

Implementing magicbooking allows you to shift some admin tasks to parents while offering them 24/7 service access to check availability, book sessions and pay online.

No need to print forms or decipher handwriting anymore. Parents can complete their child's information, such as dietary needs, medical information, emergency contacts, authorised collectors, consents and more. You can also easily access this information as and when required.

Booking confirmations are automatically sent to parents, statements are updated while invoices and booking calendars are readily available from their account.

Registers are automatically updated based on bookings and cancellations, and can be accessed from any device with Internet access, including iPads and tablets. No more paperwork and hunting for information.

Business rules allow your business to run on auto-pilot and accept bookings within capacity, apply or remove discounts, generate credit notes if your cancellation policy is observed and bar parents from booking if they are over your overdraft threshold.

Improved financial efficiency

A clever dashboard gives you an instant health check of your business. Quickly see bookings made, income generated, payments in arrears, and deferred income. You can also drill down to see the details behind each widget.

Improve cashflow with automated direct debit. Parents can make long-term bookings and pay in automated instalments, improving cash flow and offering better income projection.

Reduce debt levels with the overdraft threshold which prevents parents from booking if their account is in arrears and over the threshold set.

Maximise business opportunities with 24/7 access to services and online payment capability, rather than being constrained by working hours, resources and telephone capacity.

Thanks to our comprehensive reporting tool, all critical data is accessible at a touch of a button. Covering financial, business and individual data, the reporting module offers an invaluable insight into you business, allowing you to make the relevant decisions to grow your business further.

Improved parent satisfaction

With your services accessible on-the-go, parents can check availability and book and pay online. No more forms to fill-out and 24/7 availability to your service improves parents' satisfaction.

With full access to their children's data, parents can easily update data, such as emergency contacts, authorised collectors, medical information and more.

Access to one single account where parents can check activities, calendars and payments for different activities.

Manage compliance

Magicbooking follows Ofsted guidelines and makes your inspections a breeze. Access to up-to-date information, including medication, auto-injectors, allergies, dietary needs and SEND is only a click away. You can also record and monitor injuries and accidents and log attendance information. So when Ofsted arrives all this data is readily available.

Our booking and management system helps you comply with GDPR regulations, data is securely stored and protected by strong passwords. The system offers parents the 'right to be forgotten' and gives them full control of their personal data. Data is only available for those that need it and a full audit trail is provided.

Everything in one place

Safeguarding data such as medical information, SEND, authorised collectors, as well as incident and injuries are safely stored and easily accessible when needed.

Parents can access and update their children's data and manage their consents 24/7.

A history of bookings, statements and payments are easily accessed both by staff and parents.

Extensive reports covering individual and financial data available at your fingertips.

Individual or group communication can be sent and accessed at any time.

Fully customisable

Build your own consent and customise registration forms.

Customise booking rules, such as set notice periods, cut-off times and cancellation policies.

We can adapt our service to your requirements whatever size/type of organisation you are. The system supports multiple sessions and multi-sites capability and lets you scale as you grow.

Manage access permissions and control data access for each staff.

Brand magicbooking so that it matches your organisation or school's website.

Select a solution

Out-of-school clubs and classes

Magicbooking is the market-leading booking, management, payment and communication system for out-of-school clubs. and classes. Designed for single or multi-site providers, it streamlines day-to-day administrative duties, automates bookings, payments, and communication, manages compliance and safeguarding and allows you to easily publish and promote activities.

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Schools & MATs

Tired of dealing with different software and apps to run different services? Magicbooking brings together the administration for all school activities and functions. Integrated with your MIS, we can help you manage in-house wraparound childcare, extra-curricular activities as well as day and residential trips, school dinners and parents' evenings, while enabling parents to book and pay online for these activities.