•  AUTOMATE BOOKINGS, PAYMENTS, COMMS AND ADMIN 


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400+

Happy schools & clubs

Over 200,000

Delighted parents

14,000

Bookings per day

£23m+ 
Processed


Designed for schools, multi-academy trusts, out-of-school clubs, activity clubs and classes, magicbooking offers the most comprehensive cloud-based booking software on the market, to manage all your admin and enable parents to register, book and pay online 24/7. Our one-stop schools' booking solution brings together the management of many different school activities into one platform, these include wraparound care, extra-curricular clubs, school trips, school dinners and parents' evenings. This saves you time and money, increases your efficiency and reduces stress - happier staff and customers all-round!

Magicbooking benefits

24/7 online booking

Offer 24/7 online booking 

with live availability and a choice of ad-hoc or contract bookings. 

Improve service accessibility and customer satisfaction while increasing booking volumes.

OFSTED/ETI compliant

With all records safely stored, Ofsted inspections become a breeze. Medical and SEND information, dietary needs and consents are cleverly flagged on registers. You can keep track of children as they arrive and leave and injury and incident records are logged and monitored.

Safe and protected

Hosted on Microsoft Azure, you benefit from cutting-

edge technology and have  the reassurance that sensitive data is safely stored within GDPR regulations. Using the cloud means you don't have to worry about servers and installing or upgrading software.

Document generation

Electronic registers are self-generated and updated based on live bookings and they can automatically be sent to a list of recipients. Invoices, credit notes and account statements are generated and emailed, and parents can download them from their account. This saves a huge amount of time and avoids errors due to manual inputting.

Discounts

Easily set-up sibling 

or weekly discounts and discounts for free

 childcare entitlements, free school meals, pupil premium,  staff discounts and more. The system applies these discounts according to your custom rules and recalculates them when bookings are partially cancelled.

Safeguarding 

Medical information, SEND, consents, emergency contacts, authorised collectors, check-in & out times and accident records are all safely stored and readily available. There is no need to file and decipher hand-written forms anymore. The system improves information sharing internally as well as with parents.

Customisable  

Define booking notices, cancellation rules, discounts and payment options depending on activities and session types. You can tailor consent forms and set-up different levels of privileges. Get your parents' site branded so that it looks like your website for a seamless customer experience.

Credit control

Online payment, card instalments

and payment reminders

reduce debt levels and improve cash flow, while overdraft thresholds 

prevent debtors from booking. Powerful reports offer a holistic view of your business position in terms of sales, booking volumes, projected income, debtors etc.

Payment flexibility

Choose from a wide range of payment options, which include; childcare vouchers and Tax Free Childcare. The card instalment option is easy for parents and encourages long-term bookings, while dramatically reducing debt levels and improving cash flow.

Communication

Send newsletters and information and share accident reports with parents. Communicate with all or a targeted list of parents through emails and SMS. 

Record keeping

Both individual and financial data is securely stored for statutory purposes and can be accessed at all times from

 one place. No need to fill entire rooms with files or spend hours searching for  records and historical data.

Extensive reporting

Easily access booking data, projected income, occupancy levels, income, payments, debtors and much more. Drill down into data based on periods, activities or sessions, across one or multiple locations and export into CSV or Excel.

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A solution for all






Teacher with child at out-of-school club
Out-of-school clubs

Our leading out-of-school club management software enables parents to book and pay for their childcare sessions at their convenience, and automates document generation from booking confirmations and invoices, through to statements and daily registers. Parents are happy and all your time-consuming admin tasks are taken care of, freeing up your staff's time. 

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Children at their activity class or club
Clubs and classes

Whether you specialise in art, music or sport and whatever your business size, magicbooking streamlines the booking process of your recreational club. It automatically manages block-bookings and class availability, as well as payments, invoicing and storage of important documentation. Freeing-up more time to run your classes!

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School children in playground
Schools and MATs

Magicbooking is the one-stop solution to manage all school services. From school dinners to parents' evenings, from wraparound care and extra-curricular clubs to residential and day trips, you can manage all your bookings and payments from one platform. With registers, invoices and statements automatically generated and powerful reports available at your fingertips, you will save hours of work typically spent admin tasks, data consolidation and debt chasing! Magicbooking fully integrates with your MIS, comes with a built-in dinner till and a communication module to send email and SMS.

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Stress free Ofsted inspections & improved ratings

Customer referral scheme

Customer case studies

Energy Kidz case study
Pegasus Academy case study

More customers

What makes us different

We're proud of the excellent service we deliver to our customers, find out why partnering with us is so unique.

  
Our approach

Get in touch

To discover how magicbooking can automate your booking processes and admin tasks, book a demo in a few easy steps, call us on 0333 987 4717 or use our enquiry form.

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