The modern data-driven world
All organisations, whether they are schools, charities, private businesses or large corporations are awash with data. When you use a digital system to run your club, you can automate tasks and amass a myriad of data in one place, whether it is booking information, contact details or payment transactions. This is often raw data that is difficult to analyse or make any inferences from.
So how do you make this unstructured data more meaningful? Owners/managers can utilise tools to help them collect, analyse and transform raw data into valuable information. Using this valuable actionable information they can start to facilitate data-driven decision making.
A wealth of reporting options
Magicbooking offers a whole host of reporting options to help you understand the data that makes up your organisation. This part of the magicbooking software is very underutilised, so we have decided to write an informative blog about different aspects of our online self-service reporting functionality.
These reporting solutions are not exclusively used by the schools, MATs and larger settings with multiple centres in multiple locations, diving into your data with our reporting tools is also recommended for the smaller clubs too.
What are the benefits of analysing your data?
- Identify market trends and opportunities
- Take control of your business data
- Improve revenue streams
- Spot business problems and challenges
- Provide historical, current, views of business operations
- Increase productivity decision-making
- Increase operational efficiency
- Drive new revenue streams
- Spot business problems and challenges
- Provide historical, current, views of business operations
- Increase productivity
What is Magicbooking reporting?
Magicbooking’s innovative and self-serve reporting solution provides the tools and capabilities to enable you to collate, manage, and analyse your data from a variety of sources, accessed through a user-friendly interface. It consolidates data coming from different sources and gives you reports through tables and visually compelling and easy to understand charts and graphs, allowing users to filter, generate, export and share clear and useful snapshots of what’s happening in their setting. You do not need a technical background as the views are easily accessible from the admin centre. You can delve into attendance information, parent and child details, sales or financial data and much more.
In the following section, we will explain the portfolio of magicbooking reports you can use to analyse your provision.
Attendance Reports
- Session Attendance Overview Report (see screenshot below) - View a breakdown of your attendance for all your sessions to see your busiest days and months
- Attendance Ratio Reports - See your occupancy rates, for each session you can see the number of current active bookings vs the total number of places.
- Centre Attendance Reports - For each centre, see the number of places booked (for all sessions/activities) on a daily basis and in total.
- Activities Attendance Reports - View a visual display for each activity and see bookings and attendance stats.
- Sessions Attendance Reports – For each session, get a visual breakdown of attendance.
Children Reports
- Children Overview Report - See how many children are added to your organisation/centre monthly and find out the total number of children you have at each centre.
- Children Date of Birth Report - List of your children’s date of birth based on school, classroom, gender and IDs etc.
- Children’s Contacts Report - For each child, you can view all their contacts, such as parent and emergency contacts and named collectors.
- Consents Report - List all your consent answers for children in your setting.
- Accident/Incident Report (see screenshot below) - Record of your accidents/incidents from your registers. Shows you accidents/incidents by centre, body region and severity level.
Parent Reports
- Parent Overview Report (see screenshot) - This report enables you to see how many parents are added to your organisation per month/year and the total number of parents for each centre.
- Parent Details Report - View a parent's contact details, address and children, as well as groups they are in and booking information.
- Parent Consents Report - See all your parent consents, for example, consents to your terms and conditions, privacy policy and marketing preferences as well as receiving emails and SMS messages.
- Parent Statements Report - You can see a parent’s balance and status. You can also view a full breakdown of all the parents’ accounts, including all credit notes, payments and invoices.
- Overdue Accounts Report - You can see any parents' overdue accounts. Use this information to chase individuals for payments or understand who owes you money.
- Parent Answers Report - Answers that have been included on the 'additional questions' box under activities.
- Sales Reporting - Review your sales data across your organisation, breaking it into different sources.
- Sales by Session/Activity/Centre Report (see screenshot below) - View overall sales details on all your sessions/activity/centre.
- Projected Income Reports - Income from future instalments or parental bookings.
- Additional Charges Reports - Log of any additional charges added from your register, such as late collections, bookings etc.
- Payments Reports
The payment reports show the payments made by parents. You can see parent payments by all the different payment types. (See screenshot below).
Other payment reports are:
No. of payments vs payment type by centre (Payments by Centre Reports)
The payment amount and payment type by parent (Payments by Parent Reports). In addition, you can drill down into more details: See booking reference, activity and manual payment notes relating to each payment.
List of promo codes you have created and which parents are using them (Promo Code Payment Report)
Debtors Reports
Aged Debt by Parent Report/Aged Debt by Instalment Report - For each parent, you can see how much money is outstanding/overpaid for the sessions their child has currently attended. You can also see a similar view by looking at a parent's current instalment plan.
If you would like to view our reporting tools video, click here.
In summary, our magicbooking reporting tools help you decode and transform raw, unstructured data into easy-to-digest information so you can derive meaningful insights and be empowered to make better decisions. For more information, please contact us.