Our market-leading wraparound care management system for schools and academies to increase their provision income by enabling 24/7 online bookings, and multi-session capability, generating live registers, managing availability and communications, as well as taking payments, creating invoices, calculating discounts and centralising important data and documents. This module enables your customers to set up advanced bookings for the term or academic year and book any combination of days subject to availability. They can set up monthly auto-charge instalments for longer-term bookings, use the unique Tax-Free Childcare payments reconciliation tool and enforce strict credit control. Magicbooking is suitable for both individual schools and academies, who run breakfast, after-school and holiday clubs.
24/7 live availability
Parents can book online 24/7 based on live availability preventing overbooking and optimising occupancy.
The system manages capacity for overlapping sessions, so you can offer flexible booking times and duration.
Magicbooking allows you to set notice periods, cut-off times and cancellation policies, so credit notes are automatically generated if your cancellation policy has been observed.
Every booked session automatically populates the live register which can be accessed from any device with Internet access including iPads and tablets.
Our out-of-school club system assists you by automating many admin tasks. Document generation accounts for a large part of this automation. For each booking made, a number of documents are automatically generated:
- A booking confirmation sent by email
- An invoice, available from the parent account and the admin account
- The electronic attendance register is automatically populated
- The parent statement is automatically updated
- A payment plan (where necessary)
- Reminders for upcoming direct debits are scheduled
In addition, a number of business rules and settings cut down the time typically spent on paperwork, for instance availability, sibling discounts, free hours and credit notes are automatically calculated, while payment plans and missed payment notifications are generated by the system.
With all data centralised in one place, it makes it easy to comply with Ofsted and GDPR.
Data stored on magicbooking includes full medical details, allergies, dietary requirements, doctors’ details, parental consents, named collectors, collection passwords and more.
With the electronic register, the system time-stamps children’s arrival and departure time to and from the out-of-school club in line with Ofsted requirements. Our attendance register lets you know what children are due in and who attended on the day, as well as how many children are in at any one time.
Injury and incident reporting is done via the out-of-school booking system, making it easy to identify whether an area is prone to accidents and offering full transparency for Ofsted.
Magicbooking helps you comply with GDPR regulations by offering customers the right to be forgotten, full control of personal data and anonymisation of data. While any statutory information which is required will be available to access.
The parent communication module allows you to communicate with parents using email and SMS.
Emails and SMS messages can be sent to all, or a group of parents whose children are booked in for a particular location or activity. You are also able to send messages to parents who have booked for a particular date or date range or filter per child's classroom.
Parent communications can be scheduled to be sent out on a future date, time or immediately. Reports are available to view recipients and any messages that failed to send.
System generated communications such as booking confirmations, booking amendment notifications, payment reminders and missed payment notifications are automatically sent by the system.
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Clubs and classes
"Magicbooking is a quick and easy system for parents to book their children's wraparound care. We love being able to add a late booking to the register and capture payments online."