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  • CASE STUDY - PEGASUS ACADEMY


"Magicbooking online school booking system has been terrific for the Pegasus Academy Trust. It’s saved us a lot of time and a decent amount of money and staff are happier. We’ve got more control over the money that’s coming in and every pound we save is then re-invested to spend on the children.  The booking software has grown as the trust has grown, and that is a very positive thing!”

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Customer profile

The Pegasus Academy Trust (PAT) is a Primary Multi-Academy Trust in Croydon, which is a group of six schools, with over 2000 children and 350 staff.

Why Magicbooking?

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The Trust starting using the school booking system because they wanted to free-up admin time and decrease parent debt levels within their schools. With magicbooking they like the ability of letting parents pay upfront and book online and it automates the admin for many of the school activities. In one week, the system enabled parents to make 6000 bookings for the school's extracurricular and out-of-school clubs with 2000 of these occurring in one 2 hour time slot!

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The impact of Magicbooking

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More booking transparency

Due to a limited number of spaces on certain activities, parents like the fairness of an online booking system, once they have booked their session and paid, they know their children have a confirmed place.

Managing payments for school trips leads to happier parents and school staff

For school trips, such as the annual trip the school organises to the Isle of Wight for about 150 children, the parental contribution is sizeable. Now the payment system manages, tracks and calculates all the parents' payments so the finance and admin team has to deal with less paperwork and parents can pay in instalments, so they can spread the cost of the trip.

Manages different payment types for their wraparound care provision

The school is working with over ten different childcare voucher providers, so when a parent would like to pay for a breakfast or after-school club session with a voucher, the portal easily processes the payment with little manual input required from school staff.

Everything is in one place

All documents, communication, bookings and payments are kept in one place, with seamless integration to the school's management information system.

Peace of mind

The magicbooking school trip management software enables staff to have peace of mind, as the system manages requirements around safeguarding and permissions etc. 

Streamlining activity club bookings

For all the activity clubs, once a booking is confirmed and paid, the child that has booked a place will appear on an automatically generated attendance register.

Time savings with better financial management

Staff are able to access financial reports so they can see where the money is coming in and where it should be allocated. The front desk staff, finance team and other school staff have reported real time savings in managing the finances and other admin using the booking software.

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"Magicbooking has been terrific for the Pegasus Academy Trust. It’s saved us a lot of time and a decent amount of money. Every pound we have saved has been re-invested to spend on our children. We’ve got happier staff and more control over the money that’s coming in. The system has grown as the trust has grown – it’s a very positive thing.”

Jolyon Roberts, Executive Principal, Pegasus Academy Trust

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To discover how magicbooking can automate your booking processes and admin tasks, book a demo in a few easy steps, or call us on 0333 987 4717 or use our enquiry form.

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